Job Offer Letter Template Generator
Enter the company, candidate, role, salary, and start date, and get a clean, ready-to-send offer letter with a live preview. The wording adapts to full-time, part-time, contract, or internship roles, and includes acceptance and signature blocks for both parties.
How to generate an offer letter
- Fill in the company, candidate, job title, employment type, and salary.
- Add the start date, reporting manager, work location, and a response deadline.
- Review the live preview, then copy, download as a .txt file, or print to PDF.
Examples
Full-time engineering offer
Northwind Labs, Jordan Blake, Senior Software Engineer, full-time, USD 145,000, start 2026-07-01, manager Priya Nair, Austin TX, reply by 2026-06-20
Re: Offer of Employment - Senior Software Engineer Dear Jordan Blake, Congratulations! We are delighted to offer you the position of Senior Software Engineer at Northwind Labs... Annual Salary: USD 145,000 Start Date: July 1, 2026 (plus acceptance and signature blocks)
Frequently asked questions
Is this a legally binding contract?
This is a template, not legal advice. It produces a standard offer letter you can adapt, but employment law varies by country, state, and role. Have a qualified attorney review the final document before you send it, especially for at-will, contract, or international hires.
How does the letter change for different employment types?
The wording adapts automatically. Full-time and part-time roles use standard at-will language, contracts reference a separate fixed-term agreement, and internships describe a fixed learning period paid as a stipend rather than a salary.
Is my data sent to a server or stored anywhere?
No. The offer letter is generated entirely in your browser with JavaScript. Nothing you type, including salary and candidate details, is uploaded, logged, or saved. Closing the tab clears it.
Can I download or print the offer letter?
Yes. You can copy the text to your clipboard, download it as a plain .txt file, or use Print to save it as a PDF or send it to a printer. Paste it into your own letterhead if you need branded formatting.
What should the response deadline be?
A common window is one to two weeks from the offer date, which gives the candidate time to decide without leaving the role open indefinitely. The letter states that the offer expires if a signed acceptance is not returned by the date you set.
Should I include the salary as annual or monthly?
This generator quotes the figure you enter as an annual amount (or annual stipend for internships). Enter the gross yearly compensation; the letter notes it is paid on the company's standard payroll schedule and subject to taxes and withholdings.
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